In attendance:

Scott MacPherson, E.D.
Daniel O’Sullivan, President
Michael Hines, Vice-President
Omar Torres, Treasurer
Ismary Santiago, Clerk
Keishla Archeval
Derek Baez
Kocayne Givner

Not in attendance:
Vinnie Bonilla
Gloria Caballero-Roca
Carolyn Rogers-Harris, R.I.P.

Call to Order 6:38

Acceptance of prior meeting minutes – December 18, 2025

• Motion to Approve prior meeting minutes Koco
• Second: Mike
• Vote: Unanimous approval.

Director’s Report

P and L

Balance Sheet

2025 Budget Reconciliation

• December production activity was typical (7–8 productions), while January has been quieter, allowing staff to catch up on projects. Activity is expected to increase beginning in late February.
• Strategic Plan:
  • The organization will begin developing a new strategic plan.
  • Surveys will be distributed to board members, staff, membership, and former board members to gather feedback.
  • Emphasis will be placed on engagement and organizational responsiveness.
• 2025 Budget Reconciliation:
  • Expenses largely aligned with expectations.
  • Notable items included unexpected HVAC repairs due to animal damage and increased contract labor during busy periods.
  • Electric heat costs were approximately 15% over budget; usage will be reviewed.
  • Cable revenue was 3.5% below budget, continuing a multi-year decline.
  • External revenue performed strongly, reaching approximately $160,000 (about 60% above projections).
  • Future financial strategies include:
    • Developing a formal fundraising and sponsorship plan.
    • Planning at least one major annual fundraising event.
    • Moving reserve funds into higher-interest accounts.
    • Considering a lump-sum mortgage payment ahead of refinancing.
  • Motion to approve the 2025 budget reconciliation 
    • Motion Omar
    • Second Koco
    • Vote: Unanimous approval
  • Operational Update:
    • Two events were held since the last meeting, bringing in strong attendance.
    • Membership growth was slow but appears correlated with events; further analysis will be conducted.

Old Business

• Committee Reports

• • The President will assign committees, and each board member is expected to serve on at least one.
  • Since there are no committee assignments yet, the items currently in committee were discussed 

• Marketing & Development Committee – Meets Regularly (Monthly/Bi-monthly)

• • • Creation of a development plan
    • Sponsorship Sub Committee
  • Facility & Technology Committee – Meets Quarterly
    • Cornice Repair
      • Quotes obtained (~$100,000) for building cornice repairs, window shades, and door improvements.
      • Social media and streaming analytics

• Personnel Committee Meets as needed

• • • Full review and modernization of organizational Personnel Policy

• Finance Committee – Meets Monthly

• • • MOU with the City
    • Regular Budget Review

• Editorial Committee – Meets as needed based on editorial requests

• • Meeting not yet held; scheduling conflicts. Will revisit next month.

New Business

• None

Motion to adjourn

• Motion: Koco
• Second:Omar
• Vote: Approved unanimously

Meeting adjourned at 7:12 PM