HCMI Board Meeting January 16, 2019
Meeting minutes of Holyoke Media – Jan. 16, 2019
Present:
- Scott MacPherson, ED
- Carey Baker
- Jennifer Myszkowski
- Al Williams
- Denis Luzuriaga
Not present:
- Mike Hines
- Ali Pinschmidt
Call to order: 6:46 p.m.
Minutes:
- Motion to accept minutes from December: Carey
- 2nd: Denis
- Vote: Unanimous
Directors report:
https://drive.google.com/file/d/1OA1p9Fvn3CcMX8YpI-VMPLLI0bw-bPcr/view?usp=sharing
- P&L:
https://drive.google.com/file/d/17BoT-mhjhH1lclq0Lfc2zHYavxy5T2hu/view?usp=sharing - Balance sheet:
https://drive.google.com/open?id=1IuRKneRaAQPxQdOpsz_c-yWBCL9G9K1O
- Cultural Facilities Grant Application
https://drive.google.com/open?id=1w7CIv80I-rXnkeVKW1KpQza5X07kLg-g
- Director of Media Engagement hired. Will start in early February.
- We got a planning grant from the Community Foundation.
- Changes with DOR regulations, which will require all of our funding to come through the City, instead of receiving dollars directly from Comcast.
- More to come. Scott to talk to DOR.
- Building update
- Architects will provide latest estimate in mid-February.
- Once we have estimate, Scott will get construction loan from ESB.
- Demo will begin as soon as loan is in hand, likely this winter.
- Construction starting in the summer.
- Insurance proposals:
- Because of the third employee, we can move into group plans.
- Scott provided proposals.
- Medical coverage is identical coverage and cost.
- Dental = a little more.
- Life, AD&D = substantially less.
- Motion to accept insurance proposals
- Motion: Jennifer
- 2nd: Carey
- Vote: Unanimous
- Budget stuff:
- Motion to approve the P&L and Q4 2018 Balance Sheet
- Motion: Denis
- 2nd: Jennifer
- Vote: Unanimous
- Balance in municipal account
- 2018 Reconciliation %
- 2019 Budget
- Al would like to see a compare between 2018 actuals and 2019 budget
- Public Wifi – Scott’s applying for a block grant to assess feasibility.
- Pilot project?
- NDIA conference – we should send Scott.
- Al would like to see more dollars allocated to marketing.
- Scott to resend budget for review
- Motion to move $100,000 from operating fund into capital fund
- Intention is the $$ will go toward the building — and if not, the contingency fund.
- Motion: Carey
- 2nd: Denis
- Vote: Unanimous
- Motion to approve the P&L and Q4 2018 Balance Sheet
- Updated News Policy – Review it.
- New Board members – lots of submissions
- Mike was appointed by the School Dept.
- Haven’t heard from Mayor
- City Council formally received our letter. Will be appointing someone soon.
- Website update:
- In final stages now.
- Carey and Denis reviewed.
- Content is written and development is in progress.
- Site should be up within the next month.
- Truck
- Registered and insured.
- When and how should it be used?
- St. Paddy’s Day parade?
- Staff needs health waiver to drive.
- Annual meeting with Mayor: 1/29 at 3 p.m.
- Strategic doc
- Review and provide comments to Scott.
- Scott will provide commentable version.
Action items for Board:
- Review budget. We will vote on it next time.
- Re-review News Policy
- Send headshot to Scott
- Feedback on strategic document
Next meetings:
- Wed., Feb. 13 at 6 p.m. at Library
- Agenda:
- Vote on budget
- Review Board members.
- Agenda:
- Wed., March 13 at 6 p.m. at Library
Motion to adjourn at 8:03 p.m.
- Motion: Jennifer
- 2nd: Carey
- Vote: Unanimous