In attendance:

Scott MacPherson, E.D.
Jennifer Myszkowski, President 
Carey Baker
Jayne Melendez (remote)
Daniel O’Sullivan, Treasurer (remote)
Denis Luzuriaga, Vice President 
Mike Hines (remote)
Carolyn Rogers-Harris, Clerk
Vinnie Bonilla (remote)

Not in attendance: 

Ismary Santiago

6:33 p.m.: Call to order

Acceptance of prior meeting minutes – January 18, 2024

• Motion to accept prior meeting minutes:
  • Motion: Carey 
  • Second: Mike 
  • Vote: Unanimous, motion carries.

Acceptance of Annual Meeting Minutes – January 18, 2024

• Motion to accept annual meeting minutes 
  • Motion: Denis
  • Second:   Vinnie
  • Vote: Unanimous, motion carries.

Directors Report

P and L

Balance Sheet

• Artist Agreement – A work in progress. Would like to speak with a lawyer for liability purposes. Scott’s past experience: It was local artists, a three month rotating show. Opening with a talk and hors d’oeuvres . Are we a gallery Needs to be discussed with the insurance broker. Enter comments in doc by March 1, we will discuss at the March meeting.
• Draft Event Manager Job description – Please enter comments by March 1, we can discuss at the March meeting.
• Youth Advisory Committee draft – We currently are partners in three different youth programs.  There’s about 25 youth coming in here every week. Idea:  End of year youth ambassadors can do a project and present at our annual meeting in September.  Will discuss in the March meeting. Let’s talk with our current youth for ideas.
• Health insurance discussion.  Scott is reviewing – 10% increase anticipated this year.
• Possibility of 1 year anniversary celebration.
  • Event committee: Carey, Carolyn, = celebrating wins. Not a fundraiser, maybe a tip jar. Community building, sense of belonging. Scott will figure out the budget for this party. Grand opening was approximately $3,000. Reel of highlights to play during the event? Maybe a dance party downstairs and mellow upstairs.
  • Discussion about asking Flywheel and JS for DJ. They can help promote.
  • Tie in the event committee with the Marketing committee.
• Scott looked at electronic tip jars (including ‘Dipjar’). Scott will look at Venmo and Paypal’s non profit options.
• Health insurance discussion.  Scott is reviewing -anticipates 10% increase this year.

Old Business

• Cable Contract Renewal Update

Standing items

• Membership update
• Personnel check-in -doing well
• Marketing update – Scott working on getting google analytics
• Organizational development plan
• Diversity statement update no update at this time.  Scott will email everyone 
• Latest anti-racism consultant actions
• Metro E Circuit update –
  • “Significant progress has been made on switching our signal transmission away from the Metro-E fiber circuit..” -Scott
• Update on strategic initiatives – Scott prioritizing internship policies.
• Ticketing – recouping funds – Dipjar?
• Check in on sign repair – Scott is following up
  • Scott has been in communication with Kamel Peters, the sign maker.
• Next steps re: replacing BoxCast for video hosting – Scott digging –
• Staff person to manage the event space –
• New – can we collaborate with “Explore Holyoke” re: calendars. – it is possible to export/import the EH embed?  Carey will look into zapier.

New business

• Can the monthly board meetings be held earlier in the day? 5:30 or 6:00? -DL No,  poll was taken.   
• Jennifer is reviewing all committees and will email us.  There should be three people total on each committee.  The committees report out at our monthly meetings.

Motion to adjourn

• Motion:Daniel
• Second: Vinnie
• Vote: Unanimous

7:55 pm: Adjourn