Agenda

Item 1: Minutes of December 23, 2024 meeting.

Item 2: 1-21-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, ONE HUNDRED FORTY FIVE AND 00/100 Dollars ($145.00) as follows:
FROM
15102-57300 DUES & SUBSCRIPTIONS – BOARD OF HEALTH $ 75.00
15102-54220 SUPPLIES OTHER – BOARD OF HEALTH 70.00
TOTAL $145.00
TO:
11752-57300 DUES & SUBSCRIPTIONS-PLANNING $145.00
TOTAL $145.00

Item 3: 1-21-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, THREE HUNDRED FIFTY THOUSAND AND 00/100 Dollars ($350,000) as follows:
FROM
12101-51107 PATROLMEN $250,000
12101-51105 SERGEANTS 50,000
12101-51117 DISPATCH 50,000
TOTAL $350,000
TO:
12101-51300 OVERTIME $350,000
TOTAL $350,000

Item 4: 1-21-25 Devine-Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY24 MASSACHUSETTS EMERGENCY MANAGEMENT AGENCY-EMERGENCY MANAGEMENT PROGRAM GRANT, $9,500, 50% IN KIND MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

Item 5: 1-21-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, TWO HUNDRED NINETY THREE THOUSAND FOUR HUNDRED THIRTY NINE AND 63/100 Dollars ($293,439.63) as follows:
FROM
8810-10400 GENERAL STABILIZATION $186,557.87
8811-10400 CAPITAL STABILIZATION 106,881.76
TOTAL $293,439.63
TO:
14253-58002 HIGHWAY- CAPITAL OUTLAY MV $293,439.63
TOTAL $293,439.63

Item 6: 1-21-25 SULLIVAN – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, TWENTY FOUR THOUSAND SEVEN HUNDRED EIGHTY AND 00/100 Dollars ($24,780) as follows:
FROM
0075-10400 VACANT BUILDING REVOLVING FUND $24,780
TOTAL $24,780
TO:
12401-51201 PROPERTY MAINT/DEMO SUPERVISOR $24,780
TOTAL $24,780

LAID ON THE TABLE

Item 7: 3-19-24 MURPHY-ROMBOLETTI – Ordered that the City Council invite the Mayor, Police Department and relevant financial department heads to a future meeting of the Finance Committee to provide an update on the status of the off-duty police account and former vendor Off-Duty Blue.
*Tabled 4-3-24, 5-15-24, 8-12-24, 9-11-24

Item 8: 10-15-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, ONE HUNDRED EIGHT THOUSAND SIX HUNDRED NINETY FIVE AND 56/100 Dollars ($108,695.56) as follows:
FROM: 8815-10400 CANNABIS STABILIZATION $108,695.56
UPDATE TO FY2025
TOTAL: $108,695.56
TO: 19412-57630 SOLICITOR – CLAIMS & DAMAGES $108,695.56
TOTAL: $108,695.56
*Tabled 10-22-24, 11-25,24, 12-9-24

Item 9: 11-7-24 – Murphy-Romboletti- In an effort to provide clarity for all councilors and the public, ordered that the law department provide guidance or a memo that outlines the number of votes required for different items related to finance, ordinances, real estate and other relevant voting topics.
*Tabled 1-14-25

Item 10: 11-7-24 – Murphy-Romboletti- Ordered that the law department provide a legal opinion on the number of votes required to make transfers from a special stabilization fund.
*Tabled 1-14-25

ADMINISTRATIVELY LAID ON THE TABLE

Item 11: 9-4-24 From Stephen Superba – Email regarding Police Department Cash Seizures

Item 12: 10-15-24 OCASIO, GREANEY – Order that the City replace the Traffic Light that was on Vernon St and Main St. And know longer there due to car accident. Safety issue kids walking to and from Dean Tech cars speeding.

Item 13: 10-15-24 JOURDAIN, OCASIO – Mayor and DPW please replace the traffic light at the corner of Main Street and Vernon Street as soon as possible. The City Council has requested it be replaced multiple times after it was hit in a traffic accident on July 1, 2022. It should not be removed because of alleged expense to replace. Mayor and Law dept please also provide us with what collection efforts including lawsuits that may have been filed against the operator who damaged the light controls to reimburse the city for the damage before any applicable statute of limitations expires. Please also advise if the city has any potential insurance coverage for this claim. Finance should meet to discuss with all parties involved.

Item 14: 11-7-24 – Magrath-Smith, Jourdain – Ordered that the City Solicitor, Auditor, and Treasurer develop and present a clear policy regarding the use of the remaining collected cannabis fees, outlining a process for billing hours to the cannabis fund for work done by city employees connected to cannabis-related activities, such as:
1. Inspections of cannabis businesses
2. Processing of licensing and excise payments for cannabis businesses
3. Cannabis-related educational programming in schools
4. Safe driving and DUI prevention campaigns related to cannabis use also develop and present guidance on the use of cannabis fees for capital improvements or equipment (including related labor costs to support those projects and purchases) that is consistent with offsetting the impact of cannabis-related activities.

Item 15: 11-7-24 – Magrath-Smith, Jourdain – Ordered that the City Solicitor develop and present a clear policy regarding acceptable fees that can be levied against future cannabis businesses related to concrete, specific impacts of cannabis businesses where they exist.

Item 16: 11-7-24 – Magrath-Smith, Jourdain – Ordered that the HR Director come into Finance to present which HR functions are being completed by which Departments, Commissions, or Boards with a goal of seeking out areas where we can become more consistent or streamline processes and positions in the future with the goal of enhancing a more centralized HR function in our city.

Item 17: 11-7-24 From Mayor Joshua Garcia- 2023 Signed MOU HPD RollKall

Item 18: 11-7-24 From Mayor Joshua Garcia- 2021 Signed MOU HPD RollKall

Item 19: 11-7-24 HPD – OffDutyBlue Services Agreement