In attendance:

Scott MacPherson, E.D.
Jennifer Myszkowski, President
Carey Baker, Clerk (remote)
Daniel O’Sullivan, Treasurer
Ismary Santiago (remote)
Keishia Archeval (remote)
Mike Hines (remote)

Not in attendance:

Vinnie Bonilla
Gloria Caballero
Jayne Melendez
Carolyn Rogers-Harris, R.I.P.

Call to order: 6:36pm

Accept prior meeting minutes – April 17, 2025

• Motion to accept prior meeting minutes Ismary
• Second: Mike
• Vote is unanimous, the motion carries.

Directors Report

P and L

Balance Sheet

Program & Events Update:

• May and June are our busiest months. Since our last meeting, we’ve hosted 8 events, combining new and ongoing programs. Three youth initiatives—run with Enlace de la Familia, Valley Arts Mentors, and Holyoke High’s Youth Works—are nearing completion by the end of May. Our Digital Navigation class continues through early June and has welcomed new students and producers. Backup staff is available to cover in July.

Summer Planning:

• Summer programming includes two youth programs, one in partnership with MassHire. While classes conclude soon, onsite production remains heavy through June, particularly with the municipal budget hearings. July programming drops significantly, and staff will stagger vacation time, with someone out 4 of 5 weeks.

Facilities & Maintenance:

• HVAC repair completed by MJ Moran; invoice totals ~$3,200. Input requested on whether to file an insurance claim (deductible is $1,000).
• Pending Board input, we will transfer funds from free cash to cover costs.
  • Motion to move money [$1000] into a different account Daniel,
  • Second: Mike
  • Vote is unanimous, the motion carries.
• Roof leak repair completed by Florence Roofing.
• Electrical work (requested months ago) remains outstanding; follow-up ongoing.

Finance & Administration:

• Bookkeeper onboarding is complete; timing of submissions is still stabilizing.
• Monthly financial reports (P&L, Balance Sheet, Budget Reconciliation) are provided. These differ slightly from prior versions but follow familiar formats and will remain consistent going forward.
• Additional reserve and contingency funding approved in February will now be transferred.

Old Business

• Board Meeting audience is very important for quorum. Please let Scott or Jennifer at least two weeks in advance if you can’t make it.
• Review 2025 committee assignments
• Marketing/Development Committee:
  • Marketing update
  • Ticketing – recouping funds
  • Membership update. Membership is up.
  • Newsletter and linking our news and events to it
  • Presence of Board at events in our space
  • Grants and other fundraising
  • Sponsorship
  • Update board page [Gloria photo and bio missing]
• Facility & Technology Committee:
  • Check-in on sign repair, possibly to be completed at the end of April beginning of May. [Scott to contact by phone Kamil]
  • Replacing BoxCast for video hosting
  • Building Insurance due August. Vinnie to pulling the group together ASAP
  • Egress from the studio during shows, people on ramp, etc.
  • Cornice repair and other improvements
• Personnel Committee
  • Current staff check-in. Vacation coming up for the summer
  • Managing the event space
  • Diversity:
    • Establishment of youth advisory committee
    • Diversity statement update
    • Latest anti-racism consultant actions
• Finance Committee:
  • Update re: MOU with the city. In draft mode
  • Budget update. Starting a Line of credit with Peoples Bank
• Editorial Committee:
  • Editorial requests, review policies and video

New business

• • Future board seat discussion
  • Member engagement?

 Task review and due dates

• Member mixer/social event group May 
• Editable version of the form

Motion to Adjourn

• Motion to adjourn Daniel
• Second Ismary
• Vote is unanimous, the motion carries.

Adjourn 8:00pm