Equipment and Facilities Rental

If a member is using Holyoke Media equipment and facilities to create content that will be broadcast on its channels, use of such equipment and facilities is free of charge. However, if working on projects not intended for broadcast, a fee will be applied.

Holyoke Media will establish and regularly update on its website the rental rate for studio and equipment use for personal projects that are not for cablecast. Before any person or organization may rent the facility or equipment, a rental agreement establishing the date and time of use, as well as the associated costs must be in place. Rental fees must be paid in full in advance of any paid use. Any rental of the production studio requires a dedicated staff person to be on site; their time will be billed hourly and is in addition to the cost of rental.

Renters are responsible for leaving the facilities as they found them or they will be subject to additional cleaning fees. Equipment should be neatly repacked when returned. Renters will be personally responsible for any damage to the facility or equipment during their use. Additional information can be found in the Training and Production Resources policy.

Rental bookings that are canceled with more than 24-hours’ notice will be fully refunded any rental fees. Rentals canceled with less than 24-hours’ notice may be billed for set up and organizational time lost in preparation for the use. Rental reservations that no-call/no-show for their booking will be charged the full rental fee.

Rental uses are subject to availability and should be booked as far in advance as is possible. Anyone renting equipment agrees to hold Holyoke Media, its staff, volunteers and Board of Directors harmless against any and all claims.