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Agenda

Item 1: 12-17-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, THIRTY THOUSAND AND 00/100 Dollars ($30,000) as follows:
FROM
8811-10400 CAPITAL STABILIZATION                   $30,000
TOTAL            $30,000
TO:
16932-52500 WAR MEMORIAL R&M BUILDING               $30,000
TOTAL            $30,000
*Tabled 12-23-24

Item 2: 1-7-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, FIFTEEN THOUSAND AND 00/100 Dollars ($15,000) as follows:
FROM
14251-51104 PAY-HMEO                $15,000
TOTAL            $15,000
TO:
14222-52505 R&M SENIOR CENTER                      $15,000
TOTAL             $15,000

Item 3: 1-7-24 Devine-Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “MA DEPARTMENT OF PUBLIC HEALTH/PARTNERS FOR A HEALTHIER COMMUNITY – CAPACITY BUILD RACIAL EQUITY, $10,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

Item 4: 1-7-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, TEN THOUSAND FIVE HUNDRED AND 00/100 Dollars ($10,500) as follows:
FROM
12101-51107 PATROLMEN             $10,500
TOTAL            $10,500
TO:
12102-53010 MAP/DATA MAINT                  $10,500
TOTAL            $10,500

Item 5: 1-7-24 Devine-Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “SFY25 SHANNON COMMUNITY SAFETY INITIATIVE (CSI) GRANT PROGRAM, $606,446.54, 25% IN KIND MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

Item 6: 1-7-24 Devine-Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “SFY2025 COMMONWEALTH PROJECT SAFE NEIGHBORHOODS INITIATIVE GRANT, $30,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

Item 7: 12-17-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, FORTY- EIGHT THOUSAND EIGHT HUNDRED TWENTY-SIX AND 15/100 Dollars ($48,826.15) as follows:
FROM             TO
11211  51276  MAYOR’S CONTRACT NEGOTIATIONS     21,631.74
11211  51104  MAYOR’S PAY-CAFO                                   716.19
15431  51103  VETERAN’S PAY – INVESTIGATOR            6,002.88
15431  51101  VETERAN’S PAY – COMMISSIONER          2,240.00
15431  51500  VETERAN’S VACATION BUYBACK             2,000.00
15431  51510  VETERAN’S SICK LEAVE BUYBACK          5,000.00
11521  51102  PAY – PERSONNEL ASSISTANT                 11,235.34
12401  51102  ASST BUILDING COMMISSIONER                                     3,132.93
12401  51103  CHIEF INSPECTOR OF WIRES                                           2,828.00
12401  51107  ZONING OFFICIAL                                                                2,222.00
11751  51108  ASSISTANT DIRECTOR OF PLANNING                             4,560.00
11751  51102  ASST DIR OF ECONOMIC DEV                                           4,560.00
11751  51105  SENIOR PROJECT MANAGER                                            2,222.00
11751  51106  PLANNER 1                                                                            1,090.00
12441  51101  SEALER OF WEIGHTS AND MEASURES                          2,525.00
11711  51101  CONSRVTN & SUSTNBLTY DIRECTOR                             3,030.00
14211  51108  SAFETY OFFICER                                                                2,020.00
15411  51103  ASSISTANT DIRECTOR – COA                                            2,222.00
15411  51101  DIRECTOR COUNCIL ON AGING                                       3,030.00
15431  51105  NATIONAL SERVICE OFFICER                                           1,560.99
16301  51101  DIRECTOR PARKS/REC FORESTRY                                 2,899.14
15101  51101  DIRECTOR BOARD OF HEALTH                                         1,632.00
15101  51202  ANIMAL CONTROL OFFICER                                              2,020.08
16911  51101  DIRECTOR WISTARIAHURST                                             2,828.00
16911  51103  CITY HISTORIAN                                                                  2,222.00
16301  51103  ASST DIRECTOR OF PARKS & REC                                  2,222.00
48,826.15        48,826.15
*Referred back 1-7-24

Item 8: 12-3-24 Settlement agreement by and between the City of Holyoke and Holyoke Professional Supervisors Association
*Referred back 1-7-24

Item 9: 12-3-24 Redlined Settlement agreement by and between the City of Holyoke and Holyoke Professional Supervisors Association
*Referred back 1-7-24

Item 10: 11-7-24 – Murphy-Romboletti- In an effort to provide clarity for all councilors and the public, ordered that the law department provide guidance or a memo that outlines the number of votes required for different items related to finance, ordinances, real estate and other relevant voting topics.

Item 11: 11-7-24 – Murphy-Romboletti- Ordered that the law department provide a legal opinion on the number of votes required to make transfers from a special stabilization fund.

Item 12: 10-15-24 (copy) From Assistant City Solicitor Michael Bissonnette, legal opinion regarding financial transfer

Item 13: 11-19-24 From Atty Jane Mantolesky, Asst City Solicitor, Updated Stabilization Legal Opinion

Item 14: 10-15-24 (copy) From Assistant City Solicitor Jane Mantolesky, legal opinion regarding City Council Meetings

LAID ON THE TABLE

Item 15: 3-19-24 MURPHY-ROMBOLETTI – Ordered that the City Council invite the Mayor, Police Department and relevant financial department heads to a future meeting of the Finance Committee to provide an update on the status of  the off-duty police account and former vendor Off-Duty Blue.
*Tabled 4-3-24, 5-15-24, 8-12-24, 9-11-24

Item 16: 10-15-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, ONE HUNDRED EIGHT THOUSAND SIX HUNDRED NINETY FIVE AND 56/100 Dollars ($108,695.56) as follows:
FROM: 8815-10400    CANNABIS STABILIZATION         $108,695.56
UPDATE TO FY2025
TOTAL:    $108,695.56
TO: 19412-57630    SOLICITOR – CLAIMS & DAMAGES        $108,695.56
TOTAL:    $108,695.56
*Tabled 10-22-24, 11-25,24, 12-9-24

ADMINISTRATIVELY LAID ON THE TABLE

Item 17: 9-4-24 From Stephen Superba – Email regarding Police Department Cash Seizures

Item 18: 10-15-24 OCASIO, GREANEY – Order that the City replace the Traffic Light that was on Vernon St and Main St. And know longer there due to car accident.  Safety issue kids walking to and from Dean Tech cars speeding.

Item 19: 10-15-24 JOURDAIN, OCASIO – Mayor and DPW please replace the traffic light at the corner of Main Street and Vernon Street as soon as possible.  The City Council has requested it be replaced multiple times after it was hit in a traffic accident on July 1, 2022.  It should not be removed because of alleged expense to replace.  Mayor and Law dept please also provide us with what collection efforts including lawsuits that may have been filed against the operator who damaged the light controls to reimburse the city for the damage before any applicable statute of limitations expires. Please also advise if the city has any potential insurance coverage for this claim.  Finance should meet to discuss with all parties involved.

Item 20: 11-7-24 – Magrath-Smith, Jourdain – Ordered that the City Solicitor, Auditor, and Treasurer develop and present a clear policy regarding the use of the remaining collected cannabis fees, outlining a process for billing hours to the cannabis fund for work done by city employees connected to cannabis-related activities, such as:
1. Inspections of cannabis businesses
2. Processing of licensing and excise payments for cannabis businesses
3. Cannabis-related educational programming in schools
4. Safe driving and DUI prevention campaigns related to cannabis use also develop and present guidance on the use of cannabis fees for capital improvements or equipment (including related labor costs to support those projects and purchases) that is consistent with offsetting the impact of cannabis-related activities.

Item 21: 11-7-24 – Magrath-Smith, Jourdain – Ordered that the City Solicitor develop and present a clear policy regarding acceptable fees that can be levied against future cannabis businesses related to concrete, specific impacts of cannabis businesses where they exist.

Item 22: 11-7-24 – Magrath-Smith, Jourdain – Ordered that the HR Director come into Finance to present which HR functions are being completed by which Departments, Commissions, or Boards with a goal of seeking out areas where we can become more consistent or streamline processes and positions in the future with the goal of enhancing a more centralized HR function in our city.

Item 23: 11-7-24 From Mayor Joshua Garcia- 2023 Signed MOU HPD RollKall

Item 24: 11-7-24 From Mayor Joshua Garcia- 2021 Signed MOU HPD RollKall

Item 25: 11-7-24 HPD – OffDutyBlue Services Agreement