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Agenda

Item 1: Minutes of February 11, 2025 meeting.

Item 2: 10-1-24 MURPHY-ROMBOLETTI – Order that the Police Department be allowed to hire a Crime Analyst past the Grade 10 mid-range (which is $70,407) to $78,000.
*Referred 3-4-25

Item 3: 3-4-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, ELEVEN THOUSAND TWO HUNDRED THIRTY FIVE AND 00/100 Dollars ($11,235) as follows:
FROM
11521-51102 PERSONNEL ASSISTANT $11,235
TOTAL $11,235
TO:
11522-53009 PROFESSIONAL SERVICES $11,235
TOTAL $11,235
PERSONNEL DEPT

Item 4: 3-4-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, FIVE THOUSAND Dollars AND 00/100 Dollars ($5,000) as follows:
FROM TO
12101 5119 POLICE RESERVE 5,000
0010 57200 OUT OF STATE TRAVEL 5,000
5,000 5,000

Item 5: 3-4-25 Devine-Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “BYRNE STATE CRISIS INTERVENTION PROGRAM, $84,458.79, NO MATCH ” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

Item 6: 3-4-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, TWENTY FIVE THOUSAND AND 00/100 Dollars ($25,000) as follows:
FROM
8811-10400 CAPITAL STABILIZATION $25,000
TOTAL $25,000
TO:
12103-58003 HPD CAP OUTLAY- BUILDING IMPROVEMENTS $25,000
TOTAL $25,000

Item 7: 3-4-25 Magrath-Smith, ordered that City Council review CPA Committee recommendations and approve funding for FY25 CPA projects.

Item 8: 3-4-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, FIVE THOUSAND Dollars AND 00/100 Dollars ($5,000) as follows:
FROM TO
1421 51102 DPW HOISTING EQUIP OPERATOR 5,000
01010 57200 OUT OF STATE TRAVEL 5,000
5,000 5,000

Item 9: 3-4-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, TWO THOUSAND THREE HUNDRED THIRTY SEVEN AND 50/100 Dollars ($2,337.50) as follows:
FROM
15101-51203 SUBSTITUTE NURSE $1,500.00
15101-51850 AUTO ALLOWANCE 837.50
TOTAL $2,337.50
TO:
15101-51201 BOARD MEMBERS – BOARD OF HEALTH $2,337.50
TOTAL $2,337.50

Item 10: 3-4-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, TWENTY FIVE THOUSAND AND 00/100 Dollars ($25,000) as follows:
FROM
11381-51102 ASSISTANT CPO $25,000
TOTAL $25,000
TO:
11382-53010 PROFESSIONAL SERVICES $25,000
TOTAL $25,000
PURCHASING DEPT

Item 11: 3-4-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, FIVE THOUSAND Dollars AND 00/100 Dollars ($5,000) as follows:
FROM TO
12101 5119 FIRE FIGHTER LINE 5,000
0010 57200 OUT OF STATE TRAVEL 5,000
5,000 5,000

Item 12: 3-4-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, TWENTY THOUSAND AND 00/100 Dollars ($20,000) as follows:
FROM
11451-51125 ADMINISTRATIVE ASSISTANT $11,000
11451-51132 PAYROLL SPECIALIST 9,000
TOTAL $20,000
TO:
11452-53010 PROFESSIONAL SERVICES $20,000
TOTAL $20,000
CITY TREASURER’S OFFICE

LAID ON THE TABLE

Item 13: 3-19-24 MURPHY-ROMBOLETTI – Ordered that the City Council invite the Mayor, Police Department and relevant financial department heads to a future meeting of the Finance Committee to provide an update on the status of the off-duty police account and former vendor Off-Duty Blue.
*Tabled 4-3-24, 5-15-24, 8-12-24, 9-11-24

Item 14: 10-15-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, ONE HUNDRED EIGHT THOUSAND SIX HUNDRED NINETY FIVE AND 56/100 Dollars ($108,695.56) as follows:
FROM: 8815-10400 CANNABIS STABILIZATION $108,695.56
UPDATE TO FY2025
TOTAL: $108,695.56
TO: 19412-57630 SOLICITOR – CLAIMS & DAMAGES $108,695.56
TOTAL: $108,695.56
*Tabled 10-22-24, 11-25,24, 12-9-24

Item 15: 11-7-24 – Murphy-Romboletti- In an effort to provide clarity for all councilors and the public, ordered that the law department provide guidance or a memo that outlines the number of votes required for different items related to finance, ordinances, real estate and other relevant voting topics.
*Tabled 1-14-25

Item 16: 11-7-24 – Murphy-Romboletti- Ordered that the law department provide a legal opinion on the number of votes required to make transfers from a special stabilization fund.
*Tabled 1-14-25

ADMINISTRATIVELY LAID ON THE TABLE

Item 17: 9-4-24 From Stephen Superba – Email regarding Police Department Cash Seizures

Item 18: 10-15-24 OCASIO, GREANEY – Order that the City replace the Traffic Light that was on Vernon St and Main St. And know longer there due to car accident. Safety issue kids walking to and from Dean Tech cars speeding.

Item 19: 10-15-24 JOURDAIN, OCASIO – Mayor and DPW please replace the traffic light at the corner of Main Street and Vernon Street as soon as possible. The City Council has requested it be replaced multiple times after it was hit in a traffic accident on July 1, 2022. It should not be removed because of alleged expense to replace. Mayor and Law dept please also provide us with what collection efforts including lawsuits that may have been filed against the operator who damaged the light controls to reimburse the city for the damage before any applicable statute of limitations expires. Please also advise if the city has any potential insurance coverage for this claim. Finance should meet to discuss with all parties involved.

Item 20: 11-7-24 – Magrath-Smith, Jourdain – Ordered that the City Solicitor, Auditor, and Treasurer develop and present a clear policy regarding the use of the remaining collected cannabis fees, outlining a process for billing hours to the cannabis fund for work done by city employees connected to cannabis-related activities, such as:
1. Inspections of cannabis businesses
2. Processing of licensing and excise payments for cannabis businesses
3. Cannabis-related educational programming in schools
4. Safe driving and DUI prevention campaigns related to cannabis use also develop and present guidance on the use of cannabis fees for capital improvements or equipment (including related labor costs to support those projects and purchases) that is consistent with offsetting the impact of cannabis-related activities.

Item 21: 11-7-24 – Magrath-Smith, Jourdain – Ordered that the City Solicitor develop and present a clear policy regarding acceptable fees that can be levied against future cannabis businesses related to concrete, specific impacts of cannabis businesses where they exist.

Item 22: 11-7-24 – Magrath-Smith, Jourdain – Ordered that the HR Director come into Finance to present which HR functions are being completed by which Departments, Commissions, or Boards with a goal of seeking out areas where we can become more consistent or streamline processes and positions in the future with the goal of enhancing a more centralized HR function in our city.

Item 23: 11-7-24 From Mayor Joshua Garcia- 2023 Signed MOU HPD RollKall

Item 24: 11-7-24 From Mayor Joshua Garcia- 2021 Signed MOU HPD RollKall

Item 25: 11-7-24 HPD – OffDutyBlue Services Agreement

Item 26: 12-3-24 BARTLEY -Ordered, the mayor be requested to act on the bond study from last year and put together a plan to demo the old police station.

Item 27: 12-17-24 From City Councilor Kevin Joudain, article regarding Holyoke Historic bank