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Agenda

Item 1: 4-1-25 From Jenny MacKay, Partner from SVP Employee Benefits Consulting, communication regarding Health Insurance Broker

Item 2: 6-3-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, TWELVE MILLION SEVEN HUNDRED FIFTY NINE THOUSAND EIGHT HUNDRED SIXTY AND 00/100 Dollars ($12,759,860) as follows:
FROM
19141-51999 HEALTH INSURANCE                        $12,759,860
TOTAL            $12,759,860
TO:
10002-59753 TR TO DENTAL INS TRUST               $     315,000
10002-59790 TR TO HEALTH INS TRUST                12,444,860
TOTAL $12,759,860

Item 3: 6-3-25  Devine-Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “MASS CULTURAL COUNCIL CULTURAL DISTRICT INVESTMENT GRANT, $15,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

Item 4: 6-3-25 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year EIGHTY THREE THOUSAND SIX HUNDRED FIFTY SIX AND 00/100 Dollars ($83,656) as follows:
FROM
11511-51202 PT ASSOCIATE SOLICITOR             $83,656
TOTAL            $83,656
TO:
11511-51201 PT ASSISTANT SOLICITOR                           $83,656
TOTAL            $83,656

LAID ON THE TABLE

Item 5: 5-20-25 Devine, J. Rivera- Ordered that the Commission on Disabilities be invited to the Finance Committee to discuss MGL Chapter 40 Section 22G which will officially set aside funds from Handicap Parking Violation fines into an Independent Budget.
*Tabled 5-27-25

Item 6: 3-19-24 MURPHY-ROMBOLETTI – Ordered that the City Council invite the Mayor, Police Department and relevant financial department heads to a future meeting of the Finance Committee to provide an update on the status of  the off-duty police account and former vendor Off-Duty Blue.
*Tabled 4-3-24, 5-15-24, 8-12-24, 9-11-24

Item 7: 11-7-24 – Murphy-Romboletti- In an effort to provide clarity for all councilors and the public, ordered that the law department provide guidance or a memo that outlines the number of votes required for different items related to finance, ordinances, real estate and other relevant voting topics.
*Tabled 1-14-25

Item 8: 11-7-24 – Murphy-Romboletti- Ordered that the law department provide a legal opinion on the number of votes required to make transfers from a special stabilization fund.
*Tabled 1-14-25

ADMINISTRATIVELY LAID ON THE TABLE

Item 9: 11-7-24 – Magrath-Smith, Jourdain – Ordered that the City Solicitor, Auditor, and Treasurer develop and present a clear policy regarding the use of the remaining collected cannabis fees, outlining a process for billing hours to the cannabis fund for work done by city employees connected to cannabis-related activities, such as:
1. Inspections of cannabis businesses
2. Processing of licensing and excise payments for cannabis businesses
3. Cannabis-related educational programming in schools
4. Safe driving and DUI prevention campaigns related to cannabis use also develop and present guidance on the use of cannabis fees for capital improvements or equipment (including related labor costs to support those projects and purchases) that is consistent with offsetting the impact of cannabis-related activities.

Item 10: 11-7-24 – Magrath-Smith, Jourdain – Ordered that the City Solicitor develop and present a clear policy regarding acceptable fees that can be levied against future cannabis businesses related to concrete, specific impacts of cannabis businesses where they exist.

Item 11: 11-7-24 – Magrath-Smith, Jourdain – Ordered that the HR Director come into Finance to present which HR functions are being completed by which Departments, Commissions, or Boards with a goal of seeking out areas where we can become more consistent or streamline processes and positions in the future with the goal of enhancing a more centralized HR function in our city.

Item 12: 11-7-24 From Mayor Joshua Garcia- 2023 Signed MOU HPD RollKall

Item 13: 11-7-24 From Mayor Joshua Garcia- 2021 Signed MOU HPD RollKall

Item 14: 11-7-24 HPD – OffDutyBlue Services Agreement

Item 15: 12-3-24 BARTLEY -Ordered, the mayor be requested to act on the bond study from last year and put together a plan to demo the old police station.

Item 16: 3-4-25 Jourdain, Vacon- Ordered, that the Treasurer, Auditor and Mayor please come to the Finance Committee to discuss why the Schedule A year end reconciliation for Fiscal Year 2024 has not yet been filed with the State.  Failure to make this end of year filing timely potentially jeopardizes our future state aid payments, cash flow and the certification of our free cash.  This filing was due on November 30 and is still unfiled.  It should be noted that it was filed many months late last year and appears to be late again.  Let’s discuss please how we can get this back on track.

Item 17: 3-4-25 Vacon, Jourdain- ORDER:  The Treasurer & Auditor provide the City Council with an update & timeline for the certification of free cash.

Item 18: 4-1-25 From Health Benefit Trust meeting, meeting minutes from December 4, 2024, January 13, February 24, and March 10, 2025