In attendance:

Scott MacPherson, E.D.
Jennifer Myszkowski, President (remote)
Carey Baker, Clerk (remote)
Daniel O’Sullivan, Treasurer (remote)
Ismary Santiago (remote)
Gloria Caballero

Not in attendance:

Vinnie Bonilla
Jayne Melendez
Keishia Archeval
Mike Hines
Carolyn Rogers-Harris, R.I.P.

Call to order: 6:47pm

Accept prior meeting minutes – March 20, 2025

• Motion to accept prior meeting minutes Dan
• Second: Gloria
• Vote is unanimous, the motion carries.

Directors Report

P and L

Balance Sheet

Highlights of Studio Activities:

• • Studio is fully back to normal operations.
  • 12 events hosted since the last meeting.
• Digital Navigator is running:
  • Two intro computer classes (English & Spanish).
  • Drop-in tech support at both the studio and senior center.
• Youth programs underway:
  • One with Valley Art Mentors.
  • Another with Enlace de Familia.
• Steady flow of new producers and members.
• Bookings will remain high through May and June, with a slowdown expected in July.
• Building and Maintenance Updates
  • Architectural services to replace building cornice:
  • Kuhn Riddle Architects: estimate under $3,000.
  • Total project cost: approximately $90,000.
  • Pursuing funding from:
    • CDBG Facade Grant (City).
    • Mass Broadband Institute Accessibility Grants.
  • HVAC update: MJ Moran installed final parts for the air handler; awaiting project billing and notes.
  • Wildlife control: mesh installed over vents; further action may be needed if entry continues.
  • Roof leak discovered; awaiting weather clearance and response from Keiter for repair.
• Forms & Administrative Improvements
  • Moving standard forms from paper to electronic.
  • Two drafts shared with Board for feedback:
  • New production contract – more explicit about in-studio events.
  • Staff policy acknowledgment form – confirms review of personnel/editorial policies and IRS rules.
  • Legal review pending, but Board feedback requested first.

Old Business

• Review 2025 committee assignments
• Marketing/Development Committee:
  • Marketing update
  • Ticketing – recouping funds
  • Membership update
  • Newsletter and linking our news and events to it
  • Presence of Board at events in our space
  • Grants and other fundraising
  • Sponsorship
  • Update board page
• Facility & Technology Committee:
  • Check-in on sign repair
  • Replacing BoxCast for video hosting
  • Building Insurance
  • Egress from the studio during shows, people on ramp, etc.
  • Cornice repair and other improvements
• Personnel Committee
  • Current staff check-in
  • Managing the event space
• Diversity:
  • Establishment of youth advisory committee
  • Diversity statement update
  • Latest anti-racism consultant actions
• Finance Committee:
  • Update re: MOU with the city
  • Budget update
• Editorial Committee:
  • Editorial requests

New business

• none

Task review and due dates

• Editable version of the form

Motion to Adjourn

• Motion to adjourn Gloria
• Second Ismary
• Vote is unanimous, the motion carries.

Adjourn 7:35 PM