In attendance:

Scott MacPherson, E.D. (remote)
Jennifer Myszkowski, President (remote)
Vinnie Bonilla, Vice-President (remote)
Daniel O’Sullivan, Treasurer (remote)
Carey Baker, Clerk (remote)
Ismary Santiago (remote)
Keishia Archeval (remote)
Jayne Melendez (remote)
Mike Hines (remote)
Gloria Caballero (remote)
Carey Baker (remote)

Not in attendance:

Carolyn Rogers-Harris, R.I.P.

Call to order: 6:36pm

Accept prior meeting minutes – July 17, 2025

• Motion to approve prior meeting minutes:
  • Motion:Keishla
  • Second: Daniel.
  • Motion carried unanimously.

Directors Report

Profit and Loss

Balance Sheet

Budget Reconciliation

2025 Budget Projection

2026 Draft Budget

• Busy production month; multiple productions and tours occurring daily.
• Increase of ~20 new members in the past month, attributed to marketing efforts.
• Fall expected to be busy, with events already booked into November and municipal elections upcoming.
• Budget forecast presented for remainder of 2025 and for 2026:
  • Conservative projection with only secured revenues included.
  • Forecast shows an insignificant surplus.
  • Pilot payments conservatively excluded due to dependency on funds being available in the Municipal projects account.
  • Emphasis on future fundraising (sponsorships, grants and donation campaigns).
• Discussion:
  • Concern raised about the lack of a cushion in the budget projection; suggestion to consider part-time hire instead of full-time.
  • Director noted the equipment line is flexible, providing a ~$6–8K buffer if needed.
  • Cable revenues continue to decline; municipal funding remains variable.
• Facilities
  • Sign repair: Plexiglass replaced July 21; new material expected not to warp in the direct sun.
  • Annual certificate of inspection: Application submitted; fire system inspection scheduled for September 2.
  • Insurance policy: Broker to provide updated proposal by August 29 (possibly August 26). New building assessment expected to reduce valuation. Facilities & Technology Committee to review policy once available.

Executive Session

• Motion to enter executive session for the purpose of discussing pending litigation.
  • Motion: Carey.
  • Second: Daniel.
  • Motion carries unanimously.

Executive session conducted; discussion confidential.

• Motion to exit executive session.
  • Motion: Gloria
  • Second: Keishia
  • Approved unanimously

Old Business

• Annual Membership Meeting – September 18
  • Hybrid meeting/social event; board attendance required.
  • Ten board nominations received; one new appointment expected by mayor in January.
  • All vendors secured (performer and alcohol vendor).
  • Promotional materials completed (flyer designed by Ismary).
  • Crowd management training required for all board/staff; Scott to send link.
  • Heavy attendance expected; board may need to rotate door duty.
• Marketing & Development
  • Membership increased significantly; social media campaign effective in driving sign-ups.
  • Current communications via MailChimp (nearing free account cap); Substack being considered as alternative.
  • Scott will circulate flyer and training link by email.
• Personnel Committee
  • Budget considerations include potential hiring of additional staff.
• Finance Committee
  • MoU with city remains pending.
  • Line of credit formally approved; final paperwork expected early September.
  • Plan to move funds into higher-yield accounts and make extra mortgage payment.
• Editorial Committee
  • No recent requests.
  • Recommendation to review editorial policies in light of recent issues.
  • Editorial committee meeting to be scheduled for late September.

New Business

• Errors & Omissions insurance discussed:
• Not included in current D&O coverage.
• The broker will provide a standalone quote as part of the package.
• Anticipated to be low cost.

Tasks & Action Items

• Scott:
  • Circulate flyer and crowd management training link.
  • Follow up with Eileen/insurer on policy details.
  • Provide YouTube and BoxCast statistics.
• Keishla:
  • Schedule Facilities & Technology Committee meeting.
• Editorial Committee:
  • Schedule late-September meeting.
• Jennifer to draft talking points for Sept 18 event.
• Crowd manager training link

Motion to Adjourn

• Motion: Gloria
• Second: Mike
• Approved unanimously

Meeting adjourned at 7:48 PM.