HCMI Board Meeting February 16, 2023

Executive director is stating that a March grand opening will likely not be possible because of delays in tech integration and furniture lead time for delivery (some up to six months). It was decided that we will wait until we know that we are ready (understanding that we will likely never be 100% ready but comfortable with the level of readiness).
Motion to accept the “Operational Reserve and Contingency Fund Policy”
- Motion: Al
- Second: Denis
- Vote: Unanimous, motion carries.
The group discussed the possibility of our next hire being a temporary position. The thinking is that it may be prudent at this stage to go that route, rather than hiring a full-time person. This is for the “front-of-the-house” administrative position that might include some production work and definitely Social Media activity(IG, FB, Twitter, etc). Treasurer Williams asked if the purpose for hiring a temp is to save money, and if it is sure that money would be saved. Executive Director MacPherson says yes.

Organizational goals check-in

Old Business

Grand Opening plans – coordinate with MIFA? (See above)
Check-in re: COVID protocols for the media center
- We will make it clear to anyone coming into the Media Center that if they have any sort of symptoms (even if they’ve tested negative), that they should follow our policy and “mask up or leave”.
Annual Meeting Update
- Scott has reached out to the Mayor a few times and is waiting to hear back.
Contract Renewal Update

Standing items:

Membership update
- We’re up to about 160 members. Many have said that they found out about it on Social Media.

New business

Capital planning
Organizational development plan
- Scott did some work on this. He will give it more attention this month and will have some sort of draft for next month.
Diversity statement update
- Scott Will update us on the process next month
Cornice of building
Capital plan
Timing of materials to the Board
Plan for St. Patrick’s Day coverage (knowing that last year our site visits/page views were up on this day)
PILOT payment
- Initially, we discussed making these payments from the municipal budget. If it will be paid from the municipal budget, the board would have to vote on it.
Open hours
- Too soon to know, but probably 10-6 or 11-7 weekdays, etc. and by appointment.
Next steps for Capital Needs list

Task review and due dates

Scott will send letters to Jennifer and she will review them and send them to the Mayor, the School Superintendent, and the City Council.
Scott will reach out to staffing agencies
Denis will send mask PDF’s to Scott

Next meeting March 16, 2023, 6:30 P.M.

Motion to adjourn: Gloria

By 8 p.m.: Adjourn