HCMI Board Meeting January 15, 2020

Meeting minutes of Holyoke Media – January 15, 2020

Present:

• Scott MacPherson, ED
• Jennifer Myszkowski
• Carey Baker
• Al Williams
• Patty Norris Lubold – until 7 p.m. (Note: all votes took place before Patty left)

Not present:

• Mike Hines
• Denis Luzuriaga

Call to order: 6:33 p.m.

Minutes:

• Motion to accept minutes from 12/19/2019: 
  • Motion: Carey
  • 2nd: Patty
  • Vote: Unanimous

Director’s report:

https://drive.google.com/file/d/1k604q9Lm9gHMihEz5THqGlpHRxlTKQz-/view?usp=sharing 

• Budget
  • Tabling 2020 budget until next meeting. Scott to create new view in advance of next meeting that includes comparison with 2019 actual spending so we can more thoughtfully review this.
  • 2019 reconciliation needs to be given to the City. Scott will forward to full board for approval. Essentially, this is a private document that will be entered into the public record by giving it to the City. 
• Building Committee Meeting
  • Committee suggests hiring Construction Manager right away.
    • Will bring time and cost savings by bringing them early.
    • They will give us a guaranteed maximum price. It’s not an actual guarantee. There can be change orders above that.
    • We can build in incentives to keep prices low. “We will split any savings with you.”
    • This would shortcut the bid process and fast track the building process.
  • Engineer has concerns about roof joists. Will investigate further and create suggestions. The Construction Manager will figure out how to proceed. Scott will keep us apprised.
  • Motion to direct Scott to engage Western Builders as Construction Manager
    • Motion: Jennifer
    • 2nd: Carey
      • By voting for this, it means Western becomes the General Contractor
      • The OPM is independent and supports this choice
      • Carey reports Denis is OK with this approach
    • Vote: Unanimous
• Director of Production job description
  • Motion to accept Director of Production job description with changes we’ve discussed:
    • Motion: Jennifer
    • 2nd: Patty
    • Vote: Unanimous
• Annual meeting with the City
  • Superintendent had ideas for ways for Holyoke Media to engage further with schools, including summer program, job shadowing, internship program, etc.
    • He’s interested in building out middle school programs — maybe quarterly? Weekly for 6-8 weeks? Feeder program.
  • Mayor didn’t provide a lot of feedback.
  • Scott forgot to ask about See-Click-Fix. Scott will follow up with the Mayor.
  • Al suggests that for future meetings, we send an agenda in advance and help them review our work — our work is not their area.
  • Scott mentioned the idea of having translation services paid for from the City’s account.
    • Can be used for City Council meeting minutes, etc.
    • Carey will reach out to Elena Langdon to ask if she’d be willing to have a conversation with Scott about possibilities.
    • Scott will follow up with the Mayor about translation intentions.
• Website
  • Should be live soon. For real this time. Pending a meeting with the developers.
  • Scott will provide updated timeline.
• Membership policy
  • We’ve given feedback. Scott will provide us back a clean copy for approval.

Other Business:

• Future meetings:
  • Scott will send report Friday before.
  • Board President will send agenda by Sunday before.
  • Board should review agenda and minutes in advance of meeting.
  • Scott will include deadlines in subject lines when there is a date by which he needs our feedback

Next meeting:

• Wed., Feb. 19, at 6:30 p.m. at The Cubit CoWork space – 164 Race Street
  • Agenda:
    • Executive Session item: Employee review
    • Masonry contract
    • 2020 Budget
    • Membership Policy
    • SWOT responses
    • Voting for officer
    • Equipment Use Policy