HCMI Board Meeting January 16, 2019

Meeting minutes of Holyoke Media – Jan. 16, 2019

Present:

• Scott MacPherson, ED
• Carey Baker
• Jennifer Myszkowski
• Al Williams 
• Denis Luzuriaga

 

Not present:

• Mike Hines
• Ali Pinschmidt

 

Call to order:  6:46 p.m.

 

Minutes:

• Motion to accept minutes from December: Carey
• 2nd: Denis
• Vote: Unanimous

 

Directors report:
https://drive.google.com/file/d/1OA1p9Fvn3CcMX8YpI-VMPLLI0bw-bPcr/view?usp=sharing 

• P&L:
  https://drive.google.com/file/d/17BoT-mhjhH1lclq0Lfc2zHYavxy5T2hu/view?usp=sharing 
• Balance sheet:
  https://drive.google.com/open?id=1IuRKneRaAQPxQdOpsz_c-yWBCL9G9K1O 

• Cultural Facilities Grant Application

https://drive.google.com/open?id=1w7CIv80I-rXnkeVKW1KpQza5X07kLg-g

• Director of Media Engagement hired. Will start in early February.
• We got a planning grant from the Community Foundation.
• Changes with DOR regulations, which will require all of our funding to come through the City, instead of receiving dollars directly from Comcast.
  • More to come. Scott to talk to DOR.
• Building update
  • Architects will provide latest estimate in mid-February.
  • Once we have estimate, Scott will get construction loan from ESB.
  • Demo will begin as soon as loan is in hand, likely this winter.
  • Construction starting in the summer.
• Insurance proposals:
  • Because of the third employee, we can move into group plans. 
  • Scott provided proposals.
    • Medical coverage is identical coverage and cost.
    • Dental = a little more.
    • Life, AD&D = substantially less.
  • Motion to accept insurance proposals
    • Motion: Jennifer
    • 2nd: Carey
    • Vote: Unanimous
• Budget stuff:
  • Motion to approve the P&L and Q4 2018 Balance Sheet
    • Motion: Denis
    • 2nd: Jennifer
    • Vote: Unanimous
  • Balance in municipal account
  • 2018 Reconciliation %
  • 2019 Budget 
    • Al would like to see a compare between 2018 actuals and 2019 budget
    • Public Wifi – Scott’s applying for a block grant to assess feasibility.
      • Pilot project? 
      • NDIA conference – we should send Scott.
    • Al would like to see more dollars allocated to marketing.
    • Scott to resend budget for review
  • Motion to move $100,000 from operating fund into capital fund
    • Intention is the $$ will go toward the building — and if not, the contingency fund.
    • Motion: Carey
    • 2nd: Denis
    • Vote: Unanimous
• Updated News Policy – Review it.
• New Board members – lots of submissions
  • Mike was appointed by the School Dept.
  • Haven’t heard from Mayor
  • City Council formally received our letter. Will be appointing someone soon.
• Website update:
  • In final stages now. 
  • Carey and Denis reviewed.
  • Content is written and development is in progress.
  • Site should be up within the next month.
• Truck
  • Registered and insured.
  • When and how should it be used?
    • St. Paddy’s Day parade?
    • Staff needs health waiver to drive.
• Annual meeting with Mayor:  1/29 at 3 p.m.
• Strategic doc
  • Review and provide comments to Scott.
  • Scott will provide commentable version.

 

Action items for Board:

• Review budget. We will vote on it next time.
• Re-review News Policy
• Send headshot to Scott
• Feedback on strategic document

 

Next meetings:

• Wed., Feb. 13 at 6 p.m. at Library
  • Agenda:
    • Vote on budget
    • Review Board members.
• Wed., March 13 at 6 p.m. at Library

 

Motion to adjourn at  8:03 p.m.

• Motion: Jennifer
• 2nd: Carey
• Vote: Unanimous