Present:

• Scott MacPherson, ED
• Al Williams (Treasurer)
• Denis Luzuriaga (Clerk)
• Carey Baker (Vice-President)
• Mike Hines
• Daniel O’Sullivan
• Gloria Caballero Roca (Joined at 7 pm)

Not Present:

• Jennifer Myszkowski (President)

6:35 p.m.: Call to order

Acceptance of prior meeting minutes – June 15, 2023

• Motion to accept prior meeting minutes
  • Motion: Daniel
  • Second: Denis
  • Vote: Unanimous, motion carries.

Directors Report

P and L

Balance Sheet 

Q2 Budget reconciliation

Cable Contract Comments

Rental Policy

Rental Contract

Production Contract

Personal Release

• July 28th deadline for finishing Cable Contract comments before sending it to the Mayor.
• Discussion about health insurance cost increases.
• Daniel inquired if we are making headway on our General Insurance. Scott: “The short answer is No”. A lot of it has to do with our business classification and therefore the list of insurers that we can use is shorter. Scott has pushed back on some of these, especially the classification of our business. Daniel suggested speaking with Bresnahan Insurance since they once had offices in the same building that Holyoke Media is in (prior to HM purchasing and renovating it).
• Motion to accept the HCM budget 2023 Contingency:
  • Motion: Denis
  • Second: Daniel
  • Vote: Unanimous, motion carries
• Motion to stay with our existing health plan pending review by Jennifer Myszkowski (regarding whether existing Primary Care Physicians can be maintained): 
  • Motion: Mike
  • Second: Denis
  • Vote: Unanimous, motions carries
• Scott Macpherson is trying to maintain an hourly rate that is high enough to “filter out” birthday parties and the like, but not exclude small groups that are community oriented and are just starting out.
• Organizational goals check-in

Old Business

• Cable Contract Renewal Update
• June ascertainment hearings
• Upcoming Sept. 14 ascertainment hearing
• Switching building insurance carriers

Standing items:

• Membership update
• Membership meeting: Tues., Sept. 12
  • We’ve had an uptick in membership in June because of Summer programs.
• Personnel check-in
  • All are well
• Marketing update
  • In the next couple of weeks we will be moving into the “Me”dia portion of our marketing campaign.
• Recruitment of new and diverse board members
  • Daniel mentioned one potential person: Ismari Santiago
• COVID-related activities/concerns
• Organizational development plan — revisit in July/Revisit in August
• Diversity statement update — Revisit in July/Revisit in August
• Capital planning: Cornice of building
• Latest anti-racism consultant actions
  • Diversity statement in the works

New business

• Annual membership meeting agenda (September 12th)
• Membership subcommittee will be meeting next week (Tuesday).
• Are “drop-in” hours solidified yet? Are we ready to make them public?
• Yes. Scott and Jennifer are working on the press release. Press release is slated to go out the week of August 14th.
• Press release re: cost of building, open hours, etc., is predicated on this getting decided.

Task review and due dates

• The Board will review the cable contract by September 28th.
• Input from Board by Monday, July 24 on the two forms mentioned above (Rental Policy and Rental Contract) that Scott is implementing.

Motion to adjourn:

• Motion: Al
• Second: Daniel
• Vote: Unanimous. Motion carries

8 p.m.: Adjourn