HCMI Board Meeting July 24, 2019

Meeting minutes of Holyoke Media – July 24 2019

Present:

• Scott MacPherson, ED
• Denis Luzuriaga
• Jennifer Myszkowski
• Mike Hines
• Carey Baker
• Al Williams

 

Not present:

 

Call to order: 6:38 p.m.

 

Minutes:

• Motion to accept minutes from 6/19: 
  • Motion: Denis
  • 2nd: Carey
  • Vote: Unanimous

 

Acceptance of Ali’s resignation:

• We accept her resignation.
• We will talk offline about how we thank her for her service.

 

Director’s report:

• https://drive.google.com/open?id=18wyAykKH3_44w2YlSt3zIl0odmZSrUHz 
• Summer is busy with Sheriff’s dept. summer camp. TONS of work.
  • Separate Audio and Video sessions.
  • Big groups of little kids for 90-minutes.
  • When it’s done, there will be 10-week curriculum for kids age 7-12.
• Demo planning progressed.
  • Fiber line is an issue re: power. If it’s moved, it will make demo easier.
  • Comcast nonresponsive to Scott’s calls at present.
• Arts hub grant
  • Not final yet, but finish line in sight.
  • We’ll get $20K per year for five years.
  • Job description forthcoming.
  • Hire expected tentatively within 6 months.
• Policies and forms forthcoming from Scott for our review:
  • Content policy (includes restrictions)
  • Production contract for people submitting content
  • Elections policy
  • Fiscal Sponsorship
  • After Scott has our edits (will send as editable), will provide to Tricia Koss for review.
• Upgrades at High School
  • Rewiring of transmission rack is nearly done.
  • New archive RAID is being installed.
  • Rebuild will begin after these are done.
• First fiscal sponsorship is complete: Holyoke Pride
  • Not a big event. We made about $150
  • We’ll be Fiscal sponsor for Taste of South Holyoke and Celebrate Holyoke
  • More requests coming up – one is a larger scope
  • Scott is rewriting 
• Website
  • Board has provided feedback on content/design/layout.
  • Carey has concerns about hosting that he’s shared with Scott (security, backups, etc.).
  • Scott needs super-admin privileges and training on everything about how to run it.
  • Scott will provide feedback to designer within 10 days. We’ll have another chance to review it after tweaks are made.
  • Go-live date= yet determined.

 

Open Board seats:

• City Council hasn’t responded.
• We need to move forward with replacing Ali.
• We need to go back to the interested parties who have approached us.
• Current situation:

 

Board seat #	Initial term	To be filled by	Members
1	1 year	Mayoral appointment	Jennifer
2	2 years	School department appointment	Mike
3	3 years	City Council appointment	OPEN
4	1 year	Elected by membership	Denis
5	2 years	Elected by membership	Al
6	3 years	Elected by membership	OPEN
7	1 year	Elected by membership	Carey
8	2 years	Elected by membership	OPEN
9	3 years	Board appointment	OPEN

 

• Denis to contact those who expressed interest.
  • Must respond by August 16 with statement of interest and relevant skills.
  • Denis to post responses on drive for Board review.
  • We’ll discuss at next meeting

 

New Business:

• Q2 reconciliation of the budget
  • Scott will send Q2 budget to Board for approval. 
    • Al will provide an example of a format from NCTV.
    • Al and Scott may have an off-line discussion of this.
  • We can vote by email.
  • Once approved, Scott will submit to the mayor.

 

Next meeting:

• Wed., August 21, at 6:30 p.m. at 295 High Street
  • Agenda:
    • Discuss Board candidates and next steps.
    • Follow-up on See-Click-Fix.
    • Annual meeting schedule.
    • Board members add agenda items here.

 

Motion to adjourn:

• Motion: Carey
• 2nd: Denis
• Vote: Unanimous at 8:06 p.m.