In attendance:

Scott MacPherson, E.D.
Daniel O’Sullivan, President
Mike Hines, Vice-President (remote)
Omar Torres, Treasurer
Gloria Caballero-Roca
Koco Givner (Remote)

Not in attendance:

Ismary Santiago
Vinnie Bonilla
Keshla Archeval (Remote)
Derek Baez (Remote)
Carolyn Rogers-Harris, R.I.P.

Call to Order 6:38

Acceptance of prior meeting minutes – February 19, 2026

• Motion to Approve prior meeting minutes Gloria
• Second: Omar
• Vote: Unanimous approval.

Director’s Report

P and L

Balance Sheet

• 9 events held since last meeting with 400+ total visits.
• Continued steady pace expected through March–June.
• Additional activity includes trainings, productions, podcast recordings, and tours.
• Current pace aligns with organizational goals (balanced and sustainable).

• Increase in membership, now totaling 525 members.
  • Growth driven by:
    • Partnership event with Assets for Artists & Community Foundation.
    • Concert series and event participation.
• Average growth: 10–12 new members per month.

• Annual report submitted to the Mayor.
  • Annual MOU meeting scheduled for April 13.
  • Draft MOU updated (removal of outdated content; added network access language).
  • Board members invited to attend (2–3 representatives recommended).
• Mortgage rate reset scheduled for next year.
  • • Plan to explore refinancing options.
    • Discussion topics:
      • Potential rate increases.
      • Early refinancing vs. waiting.
      • Loan term options (10, 15, 20 years).

• Motion to make $25,000 lump sum payment toward principal.
  • Motion: Gloria
  •  Second: Omar
    Vote: Unanimous approval.
• New banking relationship established with Florence Savings Bank.
• FacilitiesUpdate: 
  • Large crack discovered in facility window.
    • Cause likely weather-related.
    • Estimated repair cost: $2,500.
    • Replacement in progress (approx. 3–4 weeks).
  • Wildlife Issue:
    • No new squirrel damage reported.
    • Monitoring continues; long-term prevention planned.

• Transitioning Directors & Officers Insurance policy to new provider.
  • Slight cost savings achieved.

Old Business:

ComitteeReports

• Marketing and Development
  • Review of past marketing plans.
  • Social media strategy improvements.
  • Development of branding/style guidelines.
  • Board presence at events.
  • Create board engagement expectations for events.
  • Provide lanyards for board identification.
• Facility and Technology
  • Board email accounts being created and migrated to Google Workspace.
    • Shared resources to include:
      • Meeting materials
      • Policies & bylaws
      • Insurance documents
      • Contact lists
  • Shared calendars and document repository in development.
  • Additional admin access being established for continuity.
• Personnel
  • Staff member currently on medical leave.
    • Leave expiring soon; outcome pending:
      • Return to work OR
      • Hiring replacement.
  • Temporary staff member supporting front desk and operations.
    • Positive impact on workflow and flexibility.
    • Potential for extended or expanded role depending on staffing needs.
• Finance Committee
  • Finance Items already discussed
• Editorial Committee
  • No editorial requests

New Business

• Meeting Schedule Discussion
  • Current meeting time reviewed.
  • Concerns about attendance and scheduling conflicts.
    • Plan:
      • Conduct board survey to assess interest in changing meeting time.
      • Potential to revisit schedule every 6 months.
• Recommendation for board members to obtain Crowd Manager Certification:
  • Required for certain events.
  • Quick (15–20 minutes online).
  • Fire safety procedures reviewed:
    • Annual inspections up to date.
    • Emergency protocols in place.
    • Plan to create standardized safety announcement recording.

Motion to Adjourn

• Motion: Gloria
• Second: Omar
• Vote: Unanimous

Meeting adjourned at 7:33