HCMI Board Meeting March 28, 2020

Meeting minutes of Holyoke Media – March 28, 2020

Remote meeting via Zoom

Present:

• Scott MacPherson, ED
• Jennifer Myszkowski
• Carey Baker
• Patty Norris Lubold
• Mike Hines
• Denis Luzuriaga

Not present:

• Al Williams

Call to order: 10:11 a.m.

Accept previous meeting minutes

• Motion Patty
• Second Mike

Directors report:

https://drive.google.com/file/d/1EJsVYZxr6FCDbEjU8yJD4fs-yBQZP_sc/view?usp=sharing

• Profit and Loss- https://drive.google.com/file/d/1YBD7AzVPi6px_YbtlwIhAaChg684BArZ/view?usp=sharing
• Balance Sheet – https://drive.google.com/file/d/11KzztfnnA-ZcDFg8fPIhPqr6HYcsMGuI/view?usp=sharing

 

• Western builders estimate 15% higher cost
  • https://drive.google.com/file/d/1HNlJuK4A6CrFmCPMxHJn-aTMcRTkPFLP/view?usp=sharing
  • Robin is out, will be back in a few weeks to have a conversation
  • Will put out to bid
  • Frustration with Arch. because have not been giving a realistic budget
  • Covid-19 will slow this process down
•  Covid-19 
  • Basic sanitization measures in place.
  • Studio should be closed.
  • Staff should work remotely and eliminate any in person contact.
• SWOT Responses – Used to develop formal strategic plan.
  • Culturally relevant policies.
  • Social event possibility with board and staff
  • Difference between policies and practices such as with bereavement leave.
  • Scott to meet with staff and Val to review.
• Policies for review.
  • Equipment and Facilities Use
  • Onsite Behavior
  • Content
  • Board to review and comment by April 3rd.
• HM is doing daily updates on FB and Instagram regarding Covid-19 in English and Spanish 

Old Business:

Extensive discussion about how and why the construction estimate came in a 15% above budget. 

• Frustration expressed at process and players. 
• How can this be so high?
• What are next steps?

New Business:

Sick Time Policy regarding Corona Virus.

• The Board and the E.D. engage in an extensive dialog regarding the policy and agree to approve the current version so that something is in place. Refinements will be done, reviewed, and approved at the next board meeting.
  • Motion to Extend sick time for employees and align with CDC guidelines
    • Motion: Mike
    • 2nd Carey

Motion to Adjourn:

• Motion: Denis
• Second: Patty
• All vote in favor

Adjourn at 12:10pm