Present:

• Scott MacPherson, ED
• Jennifer Myszkowski (President)
• Al Williams (Treasurer)
• Carey Baker (Vice-President)
• Mike Hines
• Gloria Caballero Roca

Not Present:

• Al Williams (Treasurer)

6:30 p.m.: Call to order

Acceptance of prior meeting minutes – April 20, 2023

• Motion to accept prior meeting minutes
  • Motion: Mike
  • Second: Carey
  • Vote: Unanimous, motion carries.

Directors Report 

P and L

Balance Sheet 

Building Costs

Purchase Proposal

Municipal Account Balances

• Scott asked the board how we feel about charging a fee for booking the media center (the black box space, etc). The board generally feels that for-profit outfits should be charged a fee. A cleaning fee should also be charged. 
• Gloria inquired about insurance. Scott says that if alcohol is involved, generally Holyoke Media is added to the policy of the alcohol provider as additionally insured. Otherwise we should be covered but we will definitely look into it. Board member Denis offered help to speak with insurance agents.
• Motion to use $7,878.62 for the purchase of equipment listed in the above purchase proposal.
  • Motion made by Carey
  • Seconded by Gloria
  • Vote: Unanimous. Motion carries
• Scott and Jennifer filled us in on the annual meeting with the mayor on 5/25/2023
• Discussions around the cable contract renewal with Comcast

Organizational goals check-in

Old Business

• Cable Contract Renewal Update
  • We will plan ascertainment meetings prior to renewal
• Personnel check-in
• Switching building insurance carriers
• Standing items:
  • Membership update
  • 20+ new members around the grand opening
  • Marketing update
  • Marketing Report
  • Recruitment of new and diverse board members
  • The City Council has drafted a public notice to find us a board member appointed by them.
  • COVID-related activities/concerns

New business

• Meeting in person
• Discussion about the sidewalk in front of Holyoke Media. Scott and the board agree that this is a matter that the city should be taking care of.

Task review and due dates

Motion to adjourn:

• Motion: Denis
• Second: Carey
• Vote: Unanimous, motion carries

Adjourn at 8:00 P.M.

Items currently tabled for June meeting:

• Organizational development plan
• Diversity statement update
• Capital planning: Cornice of building
• Latest anti-racism consultant action