In attendance:

Scott MacPherson, E.D. (remote)
Jennifer Myszkowski, President (remote)
Carey Baker, Clerk (remote)
Daniel O’Sullivan, Treasurer (remote)
Vinnie Bonilla (remote)
Mike Hines (remote)
Jayne Melendez (remote)
Keishia Archeval (remote)
Gloria Caballero – Roca

Not in attendance:

Ismary Santiago
Carolyn Rogers-Harris, R.I.P.

Call to order: 6:40pm

Motion to accept Gloria Caballero back onto the board:

• Motion: Jayne
• Second: Carey
• Vote is unanimous, the motion carries.

Accept prior meeting minutes – Dec 19, 2024

• Motion: Daniel
• Second: Mike
• Vote is unanimous, the motion carries.

Directors Report

P and L

Balance Sheet

2024 Budget reconciliation

• After the holidays, operations have resumed, and while things are still quiet, activity is expected to ramp up significantly by late February, with March, April, and May being very busy. The organization is currently hosting three youth programs and negotiating a fourth, alongside managing requests for both one-time and recurring events, retaining most of the 2024 recurring events. Key updates include:
  • Digital Navigator Position: Regular drop-in hours (Tuesdays and Thursdays) have started, with classes to follow soon, supported by increased social media marketing. Discussions are ongoing with an organization for potential additional funding for this position.Grant Writing: A new grant writer has started, identifying promising grant opportunities. Over $100,000 in external funding has already been secured for 2025, with a goal of doubling that by year-end.
  • Budget and Retained Earnings:
    • The 2024 budget has been finalized, leaving $178,000 in retained earnings after accounting for encumbrances.
    • A $33,000 surplus has been earmarked for hiring a production manager, with discussions needed on the timing of this hire and handling positions reliant on unsecured funding.
    • A proposal to transfer $10,000 into reserve and contingency funds has been suggested.
  • Mobile City Hall: Discussions with the city about its transfer and future use are ongoing, with agreement that it should be sold or reassigned if the city cannot utilize it.
  • We currently have a $33,000 surplus in the budget. As a reminder for all this is deliberate, with the intent of hiring a production manager at some point this year. With all of this said, I would like to have a discussion about what all of you feel would be an appropriate time to proceed with that posting and more generally, to hear input about how you feel we should handle positions that come from unsecured funding.
• Informal chat about offering classes and training
• Grant writer has an in depth knowledge of Public Access
• Motion to transfer 10,000 into reserve,
  • Motion: Daniel
  • Second: Gloria
  • The motion carries
• A full-year budget reconciliation has been provided for review and approval, which is required for submission to the Mayor under the city agreement.

• Budget  
  • Scott wants to discuss cash flow. Re: Production manager position.
    • Scott to send out the job position to the board
    • Talk about where this person will work
  • Motion to accept budget Reconciliation:
    • Motion: Daniel
    • Second: Gloria
    • Vote is unanimous, the motion carries.
• Mobile City Hall and Pilot Program Updates
  • Scott provides an update on the mobile City Hall

Old Business

• Marketing/Development Committee:
  • Marketing update
  • Ticketing – recouping funds
  • Membership update
  • Newsletter and linking our news and events to it
  • Presence of Board at events in our space
  • Grants and other fundraising
  • Sponsorship scheme – by June or July meetings
  • Board profiles on website
• Facility & Technology Committee:
  • Check in on sign repair
  • In progressReplacing BoxCast for video hosting
  • Building Insurance
  • Resolution: Egress from studio during shows, people on ramp, etc. Signs need to go up
• Personnel Committee
  • Current staff check-in?
  • Funding staff person to manage the event space
• Diversity:
  • Establishment of youth advisory committee
  • Diversity statement update
  • Latest anti-racism consultant actions
• Finance Committee:
  • Update re: MOU with the city
• Editorial Committee
  • Our current editorial policy

New business

• Committee seats
• Updating website with updated board
• Committee to meet in Jan
• Scott to share the Johnson amendment for non profits

Future tasks:

• Ad Hoc Art Committee

Motion to Adjourn

• Motion to adjourn Gloria
• Second Jayne
• Vote is unanimous, the motion carries.

Adjourn 8:02 PM