Present:

• Scott MacPherson, ED
• Jennifer Myszkowski (President)
• Carey Baker (Vice-President)
• Denis Luzuriaga (Clerk)
• Al Williams (Treasurer)

Not Present:

• Patty Norris Lubold
• Mike Hines

Call to order 6:36 pm

Acceptance of prior meeting minutes – September 15, 2021

• Motion to accept prior meeting minutes: Carey
• Second: Al
• Vote: Unanimous

Directors report

• Construction on 1 Court Plaza media center has started.
• Two change orders for the building project – and what they mean for our project overall.
• It has been determined that we need a new roof. This constitutes a “change order” which is justified. More information is in the following document which is an email from Robyn to Scott MacPherson.
• Motion to approve $30k for roof replacement
  • Motion: Al Williams
  • Second: Denis
  • Vote: Unanimous
• Issues have arisen with the cost of materials increase. This is being discussed between E.D., Robyn Provost (Holyoke Media’s Project Manager), and Keiter Construction. We had clearly asked to have the cost of  various materials “locked in” before the contract was signed with GC but cost increase notices have come in after the contract was signed. More information is also in the document linked above. After an initial discussion, the GC is not inclined to allow these cost increases in the contingency budget but rather would be classified as a Change Order.
  • The board is instructing our E.D. to request clear written documentation as justification for the cost increase “change orders”. Robyn will compose an email with Scott and send it to Keiter on, or about, 10/22/2021.

P and L

Balance Sheet

Q3 YTD Budget Reconciliation

• E.D., Jennifer, and Al met October 15 to review Q3 YTD Budget Reconciliation and Al said that “all looks good”
• Jennifer suggests including our Balance Sheet in the annual report to the City in order to make our finances “as clear as possible”.
• Carey says that we will always be dealing with outside questioning regarding HM’s finances.
• Al says that it would be a good idea to start talking about the rehab of our building in marketing material.
• Motions to accept Q3 YTD Budget Reconciliation
  • Motion: Carey
  • Second: Al
  • Vote: Unanimous

Annual Report Documents

Old business

• Continuing from last meeting:
  • How do we combat systemic racism within our org and the wider community?
    • What are next steps with Kent Alexander?
  • Diversity of thought on the board
    • Report back on efforts to recruit new board members
  • In light of recent news about Facebook, do we need to revisit our over-reliance on Facebook Watch?

Standing items for discussion:

• COVID response
• Membership check-in
• See-Click-Fix audit (tabled until annual hearing)
• Personnel check-in

Adjournment

• Motion to adjourn: Carey
• Second: Denis
• Vote: Unanimous

Adjourn 8:00 pm