HCMI Board Meeting November 18, 2020

Meeting minutes of Holyoke Media – November 18th, 2020

Present:

• Scott MacPherson, ED
• Jennifer Myszkowski
• Al Williams
• Denis Luzuriaga
• Mike Hines
• Cary Baker

Not present:

• Patty Norris Lubold

Call to order: 6:41 p.m.

Meeting Agenda

Acceptance of Minutes

• Acceptance of prior meeting minutes
• Acceptance of meeting minutes from September 16, 2020 (tabled until this meeting)
• Motion to accept minutes from 10/21/2020 and 9/16/2020
  • Motion: Mike
  • Second: Patty
  • Vote: Unanimous

Directors report

• P and L
• Balance Sheet
• Draft Budget
• Construction Documents
  • Bid Spec
  • Bid Plan 
  • Scott says building “Invitation to bid” document might be ready by end of this week (11/20/2020)
  • Building committee will meet with Robin (OPM) at the end of November to review the bid documents one final time.
  • Scott: Spring is target for building ground-breaking
• Motion to purchase broadcast server patch in the amount of $9,000.00
  • Motion: Carey
  • Second: Denis
  • Vote: Unanimous
• Sick Leave Bank Policy examples
  • Society for Human Resource Managers
  • Vermont State
  • Smith College
• Inclusive Strategies Inc. proposal

Old business:

• COVID response – status quo
• Strategic plan – being evaluated
• Translation (is this still a thing we need to check in on?) Review in 2 to 3 months Scott will obtain quotes on equipment for this

Standing items for discussion:

• Building – done
• How do we combat systemic racism within our organization and in the wider community – done
• Membership check-in – on hold
• See-Click-Fix audit – on hold, always on hold
• Personnel check-in – (confidential)

New business:

• Budget – done
• Sick time bank – tabled
• Schedule next meeting – Wed., Dec. 16, 2020,  at 6:30 p.m.

Adjourn

• Motion to adjourn: Carey
• Second: Mike
• Vote: Unanimous

Adjourn 8:12 pm